Maybe your team is running an important process through three spreadsheets, two forms, a WhatsApp group and one person who somehow knows where everything is. It works... until it doesn't.
We build custom internal software around the way your business actually works.
Build My Internal Tool → Internal Tools start at $1,500Someone fills out a form. Someone else copies it into a spreadsheet. Then someone sends a message. Then Finance needs to approve it. Then somebody updates another spreadsheet. Then a customer asks what is happening... and now everybody is looking for Sarah. 😂
Nobody deliberately designed the process this way. It just grew.
One workaround became another. One spreadsheet became six. And eventually, your team spends too much time managing the process instead of doing the actual work.
Built around your business, rather than forcing your business into somebody else's template.
Give customers one place to access services, files, reports, updates, payments or information.
Track the relationships, opportunities and information that actually matter to your business.
Resources, requests, information, workflows and tools for your team in one place.
Courses, onboarding, assessments, progress tracking, cohorts and internal learning.
Applications, reviews, approvals, statuses, communication and onboarding.
See what's happening without asking five people for an update.
Turn scattered information into useful reporting and visibility.
Take repetitive multi-step processes and turn them into actual systems.
Your business probably does something no off-the-shelf software understands properly. That's exactly the point.
You find a tool that does 60% of what you need. Then another tool handles something else. Then Zapier connects them. Then another subscription handles reporting. Then you need twelve user accounts.
And six months later you're paying for an entire software stack... while your team still uses the spreadsheet.
Custom software isn't automatically the right answer. But when a process is important, repeated and specific to the way your organisation operates...
That's the goal. A good internal tool should help you:
Not copy it into four different places.
Not ask in the group chat.
Not send everyone the master spreadsheet.
Without calling a meeting to find out.
So humans can do the things that actually need humans.
Instead of reconstructing your business from message history.
Because technically brilliant internal software everybody avoids is still bad software.
The spreadsheet. The forms. The messages. The strange workaround nobody remembers creating. We want to see all of it.
Sometimes the existing process is complicated because the tools made it complicated. We figure out what the workflow should be.
Users, permissions, information, screens and workflows.
Our development team turns the new workflow into working software.
Making sure the right people can do the right things.
Then we learn from actual usage and improve where needed.
You don't need a CTO. You don't need an internal development department. And you definitely don't need to learn how to build software yourself.
You need to understand your business.
This offer is specifically useful for organisations that know something inside the business could work much better... but don't necessarily know what technology should solve it.
You tell us what is happening. We'll help figure out what should exist.
Training, admissions, cohorts, administration, directory and operations — brought into one custom ecosystem used by hundreds of people.
View Project ↗A school portal staff picked up and started using immediately.
Case study coming soonFrom classroom signals to school-wide academic intelligence.
Case study coming soonThe final investment depends on what the system needs to do. A focused dashboard or workflow tool is very different from an organisation-wide system with multiple user roles, integrations and complex automation.
So first, we understand the problem. Then we scope the tool. Then you get a clear price.
If the primary users are your team, staff, partners or existing customers, and the software exists mainly to make your organisation work better...
If you're creating software that customers will sign up for, buy or use as the product itself... you may actually need an MVP Build.
Explore MVP Builds →So the software may need to change too. Maybe the first version solves exactly what you need. Then six months later:
You always own your software and can manage future development however you choose. Or Ercomai can continue maintaining and improving it through App Care.
Explore App Care →Software primarily built to help your organisation operate — a portal, CRM, dashboard, workflow system, training platform, reporting tool, or something completely specific to your business.
Projects currently start at $1,500. The final price depends on the users, workflows, functionality, integrations and complexity involved.
Focused tools can be built quickly. Larger operational systems take longer. We'll agree on scope and timeline before development begins.
No. In fact, we'd rather you tell us the problem before prescribing the software. Show us what happens now — we'll help determine what should replace it.
Potentially, yes. But we don't replace spreadsheets simply because spreadsheets exist — sometimes a spreadsheet is genuinely the right tool. We look for processes where fragmentation, repetition, access, reporting or scale make a custom system worthwhile.
Yes. Where required, we can build roles and permissions so different users see and do different things.
Often, yes. That depends on the services involved and what integrations they make available. We'll determine this during scoping.
Yes. Where appropriate, processes such as notifications, status changes, approvals, calculations and other repetitive actions can be automated.
Yes, where AI actually improves the workflow. We won't add AI simply so you can say your internal dashboard has AI. 😂
You do. Always.
You can manage the software independently or continue working with us through App Care.